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Managing Products

The Web Dashboard provides full Inventory management, letting you create and organize Items and Groups, upload images, reorder your catalog, and sync products from Stripe.

Items in Collect are not tracked inventory. They are saved products or services with a name and price, designed for quick addition to transactions from the mobile app.

Permissions Required

The Inventory - Manage permission is required to create, edit, and delete Items and Groups. Admins have full access by default.

Items​

Collect Items​

Collect Items are products you create and manage directly. Each Item has a name, price, and optional image.

To create a Collect Item:

  1. Navigate to Inventory in the dashboard sidebar.
  2. Click Add Item and select Collect Product.
  3. Enter a Name and Price.
  4. Optionally assign it to a Group.
  5. Optionally upload an Image.
  6. Save.

You can edit or delete any Collect Item by selecting it from the Inventory list or grid.

Stripe Items​

You can also add individual Stripe products to your Inventory by selecting Stripe Product when adding a new Item. This lets you search your Stripe Product catalog and link specific products to your Collect Inventory.

Stripe Items display the product image from Stripe automatically.

Groups​

Groups organize your Items into categories. Each Group supports a custom name, color, and image.

To create a Group:

  1. Navigate to Inventory in the dashboard sidebar.
  2. Click Add Item and select Group.
  3. Enter a Group Name.
  4. Choose a Color for the Group.
  5. Optionally upload a Group Image.
  6. Save.

Groups can be edited or deleted from the Inventory screen. Deleting a Group will also remove all Items within it.

Group Colors​

Each Group has a color that provides a visual identifier throughout the Inventory. When browsing Inventory in list view, the Group color appears as a colored border. Stripe Product groups use Stripe's brand color automatically.

Stripe Product Sync​

The dashboard can sync your full Stripe Product catalog into Collect. Synced products appear in a dedicated group marked with Stripe branding.

  • Synced products are imported with their name, price, and images from Stripe.
  • The sync runs periodically to keep your catalog current.
  • You can trigger a manual sync from the dashboard.
  • Synced Stripe Products are read-only in Collect. To modify them, update the product in your Stripe Dashboard.

Reordering​

Items and Groups can be reordered from the dashboard by dragging and dropping them into the desired position. The new order is reflected in the mobile app.

Layout Options​

The Inventory screen supports both grid and list views. Toggle between them using the layout selector. Grid view shows Items and Groups as tiles with images, while list view shows them in a compact format with Group colors as a visual accent.